In the world of behavioral healthcare, few things consume more time or cause more burnout than clinical documentation. Now, a new solution from Valant, is promising to give that time back.
Valant, a leading provider of behavioral health EHR software, has launched AI Notes Assist, an integrated, AI-powered clinical notes feature designed specifically to reduce the documentation burden on mental health providers. Rather than just transcribing sessions, the tool generates clinically intelligent, structured notes within Valant’s secure EHR platform, helping providers save time, avoid burnout, and refocus on patient care.
“The development of AI Notes Assist was inspired by our core mission to provide technology and services that connect behavioral health patients and providers in ways that meaningfully improve outcomes,” says Ram Krishnan, CEO of Valant. “From the beginning, we’ve listened closely to the needs of the behavioral health community, and one message came through loud and clear—providers were overwhelmed by the administrative burden of clinical documentation.”
Built by Behavioral Health Professionals, for Behavioral Health Professionals
Unlike third-party transcription apps, AI Notes Assist was designed from the ground up with behavioral health workflows in mind.
“Providers told us about late nights spent finishing notes, the mental fatigue of starting each one from a blank page, the loss of presence during a session while managing note-taking and actively listening to patients,” Krishnan explains. “Existing transcription tools weren’t designed with behavioral health in mind—they lacked the context, nuance, and seamless integration needed to truly support workflows.”
AI Notes Assist works by generating draft notes based on in-session transcripts—whether from in-person or telehealth visits—and then organizes the content into the appropriate structured sections of the clinical note. The provider remains in full control, reviewing and editing the note before signing.
Security and Efficiency, Without Sacrificing the Human Touch
For many clinicians, AI adoption comes with concerns about privacy and the loss of human connection. Valant built this tool to address both.
“With AI Notes Assist, Valant helps practices maintain full HIPAA compliance,” says Krishnan. “The tool is designed with strict privacy safeguards. There are zero data sharing risks, ensuring patient information stays secure. Audio recordings and transcripts are automatically deleted after the note is signed, and none of the data is used to train the AI.”
He emphasizes that AI is not intended to replace clinicians, but rather, to empower them. “It’s not a substitute for human connection — it’s an amplifier of the empathy, insight, and expertise that define exceptional behavioral healthcare.”
And the results speak for themselves. One beta tester, a psychiatric nurse practitioner, cut her documentation time from 25 minutes per session to just five, allowing her to see up to 25 patients a day.
Saving Time, Reducing Burnout, and Supporting Better Care
The time saved by using AI Notes Assist isn’t just about efficiency; it’s about sustainability and clinician wellbeing.
“Clinicians appreciate AI Notes Assist because it helps reduce burnout by taking the pressure off after-session documentation,” Krishnan notes. “Automating the majority of the note-taking process saves time and mental energy. This allows providers to focus more on patient care and less on administrative tasks.”
That time savings also opens the door for practice growth. “With time saved, practices can also increase calendar availability and revenue,” he adds.
Integration Is Key to Protecting Patient Data
One of the biggest risks with using external AI tools is fragmentation: sensitive patient data being copied and pasted between systems. That’s why Valant’s decision to embed AI Notes Assist within its EHR platform is so crucial.
“As a workaround to save time, many providers use third-party AI tools to generate in-session therapy notes, and then copy them into their EHR platform, which risks security and patient privacy by keeping data in multiple systems,” Krishnan says. “Valant’s AI Notes Assist eliminates that extra step by fully integrating its AI-powered clinical documentation within Valant’s secure EHR system.”
According to Krishnan, audio recordings and transcripts are automatically deleted after the note is signed, and none of the data is used to train the AI.
The Future of AI in Behavioral Health
With this release, Valant isn’t just improving documentation. It’s laying the groundwork for what’s possible in the future.
“With AI, we’re not just making existing workflows more efficient — we’re unlocking entirely new possibilities that were previously out of reach due to cost or complexity,” says Krishnan. “From real-time clinical insights to personalized support tools, AI allows us to build capabilities that enhance care quality and reduce clinician burden in ways that simply weren’t feasible before.”
For practices still hesitant about adopting AI Notes Assist, Krishnan emphasizes the real-world impact the tool is already having. “AI Notes Assist goes beyond basic transcription by generating clinically intelligent, structured session documentation to support better care, more present therapist-patient interactions, and practice growth.”
Krishnan is clear: this is not a one-size-fits-all solution.
“AI Notes Assist was built by behavioral health professionals for behavioral health professionals,” he says. “By understanding the unique needs of behavioral health practices, we were able to design a solution tailored to their workflows.”
As AI continues to evolve across healthcare, tools like Valant’s AI Notes Assist may prove to be not only a tech innovation but a much-needed relief for clinicians struggling to balance care delivery with administrative overload.
For more information, visit www.valant.io.
Daniel Casciato is a seasoned healthcare writer, publisher, and product reviewer with two decades of experience. He founded Healthcare Business Today to deliver timely insights on healthcare trends, technology, and innovation. His bylines have appeared in outlets such as Cleveland Clinic’s Health Essentials, MedEsthetics Magazine, EMS World, Pittsburgh Business Times, Post-Gazette, Providence Journal, Western PA Healthcare News, and he has written for clients like the American Heart Association, Google Earth, and Southwest Airlines. Through Healthcare Business Today, Daniel continues to inform and inspire professionals across the healthcare landscape.
