Many healthcare organizations depend on volunteers to support patient services, community outreach and other similar roles. However, managing these groups can be challenging, especially for teams already swamped with clinical work. For this reason, many hospitals and nonprofits are turning to dedicated software platforms.
Finding the best software for scheduling volunteers in healthcare helps teams stay compliant and productive while creating a positive experience for volunteers. If you’re facing a similar challenge, consider these top options for your organization.
1. Volgistics
At the top of the list is Volgistics — a long-established volunteer management system widely used by hospitals, healthcare entities, community outreach teams and other nonprofit groups. This platform specifically serves those that manage large, diverse volunteer programs and helps them combine scheduling, recordkeeping, reporting and volunteer communication into a single system.
One of Volgistics’ strongest advantages is its depth. Healthcare teams can track volunteer credentials and other details alongside scheduling data. Volunteers can sign up for approved roles and schedules, reducing manual staff workload while maintaining oversight.
Key Features
- Advanced scheduling with self-service signups and permissions
- Detailed tracking for volunteer records and compliance requirements
- Robust reporting on hours and volunteer engagement
2. VolunteerHub
VolunteerHub is a cloud-based volunteer management platform with a strong appeal for hospitals and community health organizations that want modern yet user-friendly scheduling tools for their programs. The platform focuses on ease of use and volunteer engagement.
Its scheduling tool enables self-scheduling and automated reminders, making it easier for healthcare teams to fill volunteer roles consistently. Administrators can quickly create opportunities and track participation in real time.
Key Features
- Self-scheduling with automated confirmations and reminders
- Mobile-friendly volunteer experience
- Real-time visibility into shift coverage
3. Bloomerang
Bloomerang is best known as a donor and nonprofit CRM. It also includes volunteer management and scheduling capabilities that work well for healthcare nonprofits and hospital-affiliated foundations.
Its strength lies in its unified view of supporters, from donors to volunteers. The platform integrates volunteer scheduling and onboarding with communications and reporting. For entities that view volunteers as part of a larger support ecosystem, Bloomerang helps ensure alignment across teams.
Key Features
- Volunteer scheduling integrated with CRM data
- Tracking across volunteers and donors
- Clear reporting dashboards
4. Better Impact
Better Impact is a volunteer management platform with a strong presence across healthcare, government, animal shelters, food banks and other nonprofit s. It offers configurable scheduling workflows, detailed volunteer profiles, onboarding and training features.
There are also automated reminders, helping teams keep volunteers informed and engaged. For healthcare entities with structured volunteer programs and a need for customization, Better Impact provides a balance between detail and usability.
Key Features
- Flexible scheduling, training and onboarding
- Volunteer profiles and compliance tracking
- Built-in communication and alerts
5. Get Connected
Get Connected by Galaxy Digital is a volunteer management platform that emphasizes community engagement and partnerships. These features make it a good fit for public health initiatives and collaborative healthcare programs.
The platform allows teams to post opportunities, manage events, track hours and connect with volunteers across multiple touchpoints. Healthcare systems working with external partners like local agencies or businesses may find Get Connected’s network-driven approach useful.
Key Features
- Community and partner engagement tools
- Volunteer opportunity posting and scheduling
- Intuitive mobile app for communication and onboarding
6. Rosterfy
Rosterfy is a modern workforce and volunteer management platform designed for large-scale organizations and volunteer programs. In healthcare settings, it can be useful for managing large events or regular volunteer initiatives that require quick onboarding and assignments for large groups. Its automation capabilities help reduce manual coordination during high-demand periods.
It also has a unique reward and recognition feature that allows administrators to create reward systems for volunteers, where they can earn merchandise or opportunities based on their performance or hours. These systems help build engagement and encourage volunteers to do their best.
Key Features
- Automated scheduling and onboarding workflows
- Scalable volunteer and shift management
- Engaging reward and recognition features
7. VolunteerLocal
VolunteerLocal is a user-friendly volunteer scheduling and communication platform flexible enough for a wide range of entities. Its intuitive scheduling tools and detailed records make it a strong contender for healthcare programs.
With this platform, volunteers can self-schedule, or administrators can assign shifts. It also has a detailed volunteer database that houses background screenings and waivers, helping managers effectively screen potential volunteers.
Key Features
- Self-scheduling and administrative shift management
- Automated volunteer communication via email and SMS
- Volunteer onboarding and recordkeeping features
Healthcare Volunteer Scheduling Solutions at a Glance
| Software | Best For | Key Differentiator |
| Volgistics | Large, complex healthcare programs needing deep customization and compliance tracking | Unmatched depth of customization for records and reporting |
| VolunteerHub | Hospitals seeking a modern, user-friendly interface with strong integrations | Seamless user experience and integrations with major nonprofit software |
| Bloomerang | Hospital foundations managing both volunteers and donors in a single system | A unified database for a clear view of supporters |
| Better Impact | Structured programs needing a balance of detailed features and usability | A focus on the entire volunteer life cycle, from onboarding to training |
| Get Connected | Community-facing programs focused on external volunteer recruitment | A network-driven platform that connects organizations with community volunteers |
| Rosterfy | Large-scale events or programs requiring mass onboarding and automation | Automation at scale and a unique volunteer rewards system |
| VolunteerLocal | Organizations needing simple, flexible scheduling with direct communication | Simplicity and flexibility in both self-scheduling and admin assignments |
How the Team Assessed the Top Volunteer Scheduling Software
To identify the best software for scheduling volunteers in healthcare, the team evaluated each platform using criteria that reflect real-world operational needs, such as:
- Healthcare-specific features: Platforms that support the tracking of certifications, training, background checks and other key documentation for compliance and safety
- Scheduling and flexibility: Usability of the scheduling system, including support for recurring shifts and self-scheduling
- Ease of use: Intuitive controls and user-friendliness for both administrators and volunteers
- Reporting and analytics: Ability to generate detailed and relevant reports on volunteer hours and program performance
- Integration and scalability: How well each solution integrates with existing systems and whether it can scale as healthcare organizations and volunteer programs grow or expand services
Why Your Facility Needs Dedicated Volunteer Management Software
Healthcare volunteer programs often operate in high-stakes environments where compliance and coordination matter. Dedicated software helps support these unique needs, helping teams focus on high-priority tasks while providing a smooth volunteer experience.
Improves Efficiency and Reduces Admin Time
Volunteer coordinators often juggle scheduling, onboarding, communication and reporting on top of daily operational demands. Dedicated volunteer software centralizes these tasks in one system, automating essential functions like shift assignments and hour tracking. This assistance reduces the time spent on spreadsheets and manual communication, allowing staff to focus on patient-facing priorities and program quality.
Strengthens Compliance and Reduces Risk
Healthcare facilities must ensure volunteers meet specific requirements like training or immunizations. Volunteer management software platforms store this information alongside scheduling data, making it easier to verify eligibility before anyone signs up for shifts. This structured approach helps facilities stay compliant and protect patient safety.
Boosts Volunteer Engagement and Retention
A smooth, transparent experience makes it more likely for volunteers to stay active and engaged. Features like self-service scheduling and visibility into hours served all contribute to a more positive experience. Over time, they can lead to higher retention and stronger commitment.
Provides Actionable Reporting and Insights
Dedicated platforms can easily generate reports on volunteer hours and participation trends, making it easier to quantify program performance. These insights help leaders show the impact of the volunteer programs, which can support funding access and decision-making.
Streamlining Volunteer Coordination
Volunteer scheduling in healthcare can be complex, requiring tools that balance flexibility and compliance. Choosing the right volunteer management software helps improve operational efficiency and ensures volunteers remain reliable and engaged to serve your healthcare initiatives.
