How Healthcare Industries Can Manage E-Docs

Updated on August 5, 2021

If this past year has taught us anything, it’s that the healthcare industry is constantly changing and adapting. Regardless of these changes, though, one thing always remains: HIPAA compliance is critical. From hospitals to clinics, everyone is looking at their policies to make sure they adhere to HIPAA regulations. With the rise of new technologies to make healthcare administration easier, paying close attention to HIPAA is more important than ever. New technologies create new discussions on how to stay HIPAA-compliant. The good news is that a lot of the new tech in healthcare, including document management, has been designed around the idea of being completely compliant with HIPAA.

Failing to comply with HIPAA, even accidentally, can be devastating. An organization can be shut down from the financial and legal ramifications if they fail to comply with HIPAA regulations. Even in an instance where an organization doesn’t shut down, its reputation can be ruined, causing the loss of business. Patients who stay on may become wary of sharing information, leading to inadequate care.

In the world of being compliant to HIPAA, you’re better off preventing non-compliance than having to incur any sort of damage control. How does document management help with this? It can help prevent files from being left in the wrong place or lost, which will keep all of your info in one place. 

Digital Document Management and a Low Chance of Error

Documents and files in the wrong place can be a huge challenge when it comes to HIPAA compliance. Without proper document management, losing files can turn into one of the easiest ways to violate HIPAA guidelines. A file with sensitive patient information can be left in the wrong location and seen by the wrong person.

Mistakes like this can be serious. Even the slightest missteps can have astronomical consequences for both the healthcare organization and any patients involved. Digital record management can prevent situations like this from occurring.

Digital management tools allow documents to be stored in a safe and secure location. Patient files no longer have to be physical, which prevents them from being lost. The document can be accessed from different places.

Save Time with Automation

Careless mistakes can often lead to a HIPAA compliance failure. Doctors, nurses, and other healthcare workers have a lot of information to keep track of. Our brains can only do so much.

Overworking to the point of exhaustion can interfere with being able to handle day-to-day tasks. Healthcare workers tend to experience high levels of burnout, which can lead to mistakes on the job.

Document management can help prevent these factors from causing even an accidental HIPAA violation. Digital management tools allow a healthcare organization to automate tasks. Automation saves time and keeps employees from handling the most tedious of tasks themselves, so they can focus on the important tasks.

Digital Document Management Provides Access Control

Access control can make a world of difference when it comes to HIPAA compliance. Access control allows healthcare companies to constantly evaluate who is and is not allowed to access certain documents.

In a digital document management system, managers have the power to control who can see given information using encryption and password protection. This ensures only the right people access certain documents and lessens confusion over who can see what.

Digital document management also keeps people from working against leadership wishes and ensures compliance with HIPAA laws. With a paper system, the chances of people accessing files they aren’t supposed to increases. A digital system allows administrators to keep track of who can access files and can trace people if necessary, since they leave behind a digital footprint.

Digital document management for healthcare is vital for any healthcare organization. It’s revolutionizing how patient information is handled, allowing for better care of patients and the building of trust in healthcare systems.

The Editorial Team at Healthcare Business Today is made up of skilled healthcare writers and experts, led by our managing editor, Daniel Casciato, who has over 25 years of experience in healthcare writing. Since 1998, we have produced compelling and informative content for numerous publications, establishing ourselves as a trusted resource for health and wellness information. We offer readers access to fresh health, medicine, science, and technology developments and the latest in patient news, emphasizing how these developments affect our lives.