Cash Flow And Beyond

Updated on May 11, 2023

Why credit cards should be the first choice for business payments

If your practice has been around awhile, there’s a good chance you have some manual processes lingering. You might still be writing checks, sending payments out via mail, and juggling paper receipts—all steps that take extra time and can lead to extra expenses. Could using a credit card be a better choice? And is making the switch worth the effort? For many, the answer is emphatically, “Yes.”

Money management: a key to successful practice

Knowing how to best manage incoming and outgoing money is essential for any business. Practice owners have extensive expertise in their area of specialty, but not necessarily in the area of business finances. That’s why having a trusted banker makes sense. They can take a close look at your practice and uncover specific ways to improve how you manage money. One recommendation that benefits nearly every business, however, is paying with credit cards. Here’s why.

  • Build efficiencies, reduce risks. Using a credit card consistently can speed up processes and help protect your practice from fraud since you don’t have to give out your checking account number with each payment. Credit cards also allow you to hold onto your money longer, improving cash flow.
  • Earn rewards. With every purchase you make, you can earn rewards—money you could use to keep up with rising operating costs, payroll, or new equipment you need to grow your practice. Yet while most practices have a credit card on hand for large purchases, many don’t use it for everyday purchases. Then why not earn rewards on those expenses you pay every month? As you’re thinking about other purchases that you could switch over to credit card payments, consider utilities such as electricity, phone, internet, and water. Software and other subscriptions are also easy payments to transition. Check with your vendors. You might be surprised how many are willing to accept credit card payments.
  • Build business credit. There’s a good chance you want to grow your practice, and that may require getting a loan or line of credit in the future. If you aren’t using a business credit card, you may not have established any business credit, which is something you’ll need in the loan approval process. Look for a credit card that isn’t tied to your personal credit but instead reports only to the business credit bureaus. This protects owners by separating their personal finances from their business finances. 

While most owners understand the benefits of using credit cards, we sometimes see them put off moving away from old processes until their practice has reached a point of change, such as when they’re selling it or passing operations on to the next generation. By making the switch earlier, they could take advantage of the benefits themselves. Yes, updating payments does take some time, but in the long run the efficiencies of leaving manual processes behind make up for it.

Support at every step

Not sure if moving to credit card payments is right for your practice? Ready to switch but you’d like help throughout the process? Our team of business banking experts can help. From initial analysis to ongoing consultation, our team offers a concierge service to help you stay on top of money management best practices as your practice evolves. To learn more about our services, visit or email me directly at [email protected].

Kaylyn Houston AVP is a High Value Business Card Consultant with US Bank
Kaylyn Houston

Kaylyn Houston, AVP, is a High Value Business Card Consultant with US Bank.