Best Shift Management Solutions for Compliance in Long-Term Care

In This Article

This article contains:

• Effective Operational Strategy Updates
• Top-Rated Shift Management Tools for Long-Term Care Compliance
• Criteria to Find Long-Term Care Management Resources
• Shift Management Tools Comparison Table
• Improve Your Team’s Compliance and Management Challenges
• Frequently Asked Questions

Managing a successful long-term care facility requires optimized scheduling. Investing in software solutions that balance shift management and compliance needs can make your job much easier. Upgrade your tools and management strategies to improve your long-term care facility for employees and residents.

Effective Operational Strategy Updates

Management solutions start with people-first approaches. Updating everyday operations could reduce the challenges that make team coordination tricky.

Send Schedules Earlier

Proactive scheduling is an excellent way to help residents and employees. You may try to achieve it each week, but get sidetracked with outdated software programs or interpersonal challenges requiring your attention. Consider making staff selections according to their availability and experience. If you prioritize each employee’s skills, you’ll create scheduling groups that better handle each shift.

Revise Sensitive Data Authorization

Your long-term care facility likely already uses software to manage things like resident information or employee payroll data. Consider who can access the sensitive information and where. Visitors may oversee private data if someone at the reception desk can open health care and payroll files.

You should also double-check your current software system’s security tools. Cybercriminals target long-term care businesses for their sensitive data. In 2024, 57,000 residents at HFC Management facilities had their Social Security numbers and other information stolen during a network breach. If your platform doesn’t have robust cybersecurity measures in place, you may benefit from an upgrade.

Require Compliance Tracking

Many workforce management platforms require payroll department compliance tracking. They have extensive access to sensitive data, but it maximizes the workload of an already-stressed team. Delayed compliance logging may prevent you from getting accurate management reports.

Let your team know that compliance tracking is becoming mandatory across departments. Set a weekly or biweekly deadline for everyone to submit their reporting for your records. The timely information will improve your management abilities because you’ll understand your residents’ and workforce needs more accurately.

Top-Rated Shift Management Tools for Long-Term Care Compliance

Scheduling and maintaining compliance are easier with software systems designed to do both. Management teams can explore the latest programs to make their workflow updates straightforward.

1. StafferLink

https://www.stafferlink.com/stafferlinkvms/

Smartlinx makes Stafferlink, which is one of the best platforms for senior care facilities needing better management tools. The software program has advanced features that schedule and deploy team members. Every shift selection comes from employee scheduling availability and credentials. Aligning staff member skills with shifts makes their workflows easier and gives residents the care that they need.

Key Features

• Built-in tools can deploy staff to fill open shifts, based on their qualifications.
• Payroll management and billing features reduce labor costs.
• Stafferlink connects health care teams to vetted agency partners to fill staffing gaps as needed.

2. Planbase

https://www.ycombinator.com/companies/planbase

Long-term care facility employees use Planbase for artificial intelligence (AI) support. The program has cutting-edge features that reduce scheduling and compliance errors. The credential verification and patient demand forecasting take the guesswork out of scheduling responsibilities. Everyone gets the shift they’re best suited for.

Key Features

• Generative AI tools adjust schedules automatically to accommodate staffing challenges.
• Performance trends that optimize management choices are available with internal analytics.
• AI forecasting features predict likely staffing needs across departments to support balanced coverage.

3. Eldermark

https://www.eldermark.com/customer-login

Eldermark is an excellent option for anyone seeking management resources. The program simplifies workplace responsibilities by giving you tools to recruit and keep staff members. As your staff levels grow, you can use Eldermark scheduling features to create the best teams for every shift while maintaining state compliance.

Key Features

• Authorized users can access numerous digital marketing resources within one platform.
• Eldermark provides regulatory compliance clarity with recurring regulation checks in every state.
• Communication tools connect care teams to ensure early intervention when residents need it.

4. IntelliLogix

https://www.shpdata.com/blog/snf-intellilogix-dashboard-released

Try IntelliLogix if you want a web-based scheduling solution that provides more data analytics. Employees can easily view their schedules to approve or arrange shift changes as needed. IntelliLogix also has built-in tools to help management teams boost their facility ratings, so you can make your long-term care site a preferred business while improving your scheduling abilities.

Key Features

• Automated reporting features catch inconsistencies that could affect reimbursements.
• Teams can conduct internal surveys with IntelliLogix to optimize management strategies.
• Each interactive tool is easy to learn with minimal technical training.

5. Shiftboard

https://www.shiftboard.com/employee-scheduling-software

Shiftboard simplifies scheduling for facilities with regular employees and floating staff. The platform ensures that shift coverage is possible 24/7 by connecting authorized users with mobile workers across devices. The flexible-use software is easy to learn and improves employee retention by helping everyone get the shifts that work best for them. 

Key Features

• Shiftboard can send SMS texts to employees when shift changes occur.
• Data on patient relationships and bedside manner create reports that guide conversations with each employee.
• Every schedule forms around employee certifications and interpersonal skills, creating better shift matches for health care workers and residents.

Criteria to Find Long-Term Care Management Resources

You may wonder how to find the best scheduling programs if you’re unsure which tools would most benefit your team. Look for platforms with innovative features, such as:

• Scheduling that automates staff member selection based on experience or credentials
• Reporting abilities using data drawn from schedules, team performance and linked financial accounts
• Compliance updates to accurately bill and invoice according to the latest regulations

Consider your current scheduling challenges. If you match them with the most advanced features from leading software programs, you’ll choose an excellent management solution for your long-term care facility.

Shift Management Tools Comparison Table

Seeing scheduling solutions side-by-side could help you pick the best resource for your team. See what sets them apart to start your search or reaffirm your selection.

Software	Key Features
StafferLink	Built-in tools optimize schedule management by connecting you with qualified health care workers at external agencies.
Planbase	Teams seeking AI optimization appreciate how Planbase predicts scheduling needs based on recent employee activity data.
Eldermark	Eldermark combines scheduling tools with marketing and communication resources, giving you an all-in-one management solution.
IntelliLogix	Automated reporting improves scheduling accuracy alongside employee feedback from IntelliLogix surveys.
Shiftboard	You can create or adjust shifts and keep team members updated with Shiftboard’s internal SMS capabilities.

Frequently Asked Questions

Here are some common questions regarding shift management software solutions.

What strategies can nurses employ to improve patient understanding and compliance?

Nurses can use written resources and straightforward schedules to improve patient understanding and compliance. Giving them supportive tools makes the workload more manageable for health care professionals.

What is a significant challenge for the long-term care workforce?

Managing shift responsibilities with a worker shortage is a significant challenge for the long-term care workforce. Patients still need everyday health care, which is more difficult with fewer people to oversee the medical and operational responsibilities.

What are the most critical problems shift managers face?

Shift managers face worker shortages, miscommunication and time management challenges. New workflow strategies and tools can mitigate those issues.

Improve Your Team’s Compliance and Management Challenges

Scheduling shouldn’t turn a rewarding career in long-term care into one of frustration. Make your responsibilities easier with the latest scheduling software programs that reference employee skills and availability. The additional payroll and compliance tools will ease management stressors so you can thrive alongside your team.